IFAS: Human Resources

Human Resources is a comprehensive applicant/employee information module. Human Resources is installed with the standard features generally associated with a fully integrated personnel management system. In addition, you may add, change, or delete portions of the module to tailor it to your own specific environment. All portions of the software are available interactively, and field labels and validation may be updated to accommodate your unique policies and procedures. HR also provides comprehensive position control functionality, allowing the creation and modeling of budgets based on job and position assignments.

Features

• Maintain all applicant information and take individuals from the point of application to the interview through hiring process automatically, creating an employee record for hired employees without duplicate data entry. Report writer can generate the various letters of notification to applicants including the generation of employment offers and contracts. Track all demographic, EEO, ADA and veteran information in employee profile.
• Track employee education information including continuing education, training, testing, licenses and certifications, chemical testing, skills and awards, and complete credentialing information. Credentialing can link the position requirements to the applicant or employees credential screen, automatically notifying the user if the employee does not have the proper credential for the position being assigned.
• Maintain up-to-the-minute payroll deduction and benefit information with status, year-to-date amounts and all tax requirements.
• Create benefit packages allowing assignment of all benefits by simply entering the effective dates and selecting a package. Benefits may also be assigned individually.
• Track all past and future evaluations and results. Report writer can generate reminder letters to supervisors, evaluators, and employees.
• Track family and dependent information including benefit eligibility and dependent and supplemental life insurance. Includes emergency information and beneficiary information.
• Maintain records for workers compensation incidents including all OSHA required data. Record thorough description of incident, dates, lost time, work restrictions, related costs, etc.
• Maintain history of all grievance and disciplinary actions including union information, arbitration information, case numbers, relevant dates and final decisions.
• Identify separated employees, dates, reasons, and eligibility for continuing benefits. Human Resources provides for equipment check out and check in, Cobra tracking, reporting and notification processes. Use logging feature to track who made changes to a field, what the values were before, and the dates and times the changes were made. The module is fully image-enabled, allowing you to scan in documents or pictures and attach to records, providing easy access and viewing from the employee screens.
• Track degree information and continuing education courses and units. This includes institution information, related dates and descriptions. Establish reimbursement limits and track taxable and non-taxable education expense reimbursements to your employees using tuition tracking feature.
• Keep track of employees’ use of Family Medical Leave. You may run reports that will provide information on any date range. Leave information also permits the tracking of requests for leave, approvals, actual start and return dates and reasons for leave.

Utility Features

• Globally update salary tables using selection criteria.
• Globally create new pay assignments, step increases and/or employee contracts using selection criteria.
• Allow global updated benefit rates and the global application of changes to effected employees.
• Demonstrate earned versus paid wages and contract payoffs for employees working on a deferred plan.
• Globally modify employee wage distributions.
• Extract and sort by any data element in the software.
• Develop custom report formats.
• Make reports available to other users or groups.
• E-mail or save reports in Documents Online for future use.
• “Drill” from one report to another, as far down as transactional data or scanned images of source documents.
• Statistical functions such as mean, median, mode, variance and standard deviation are supported.
• Word processing link for mail merge and form letters.
• VB Script link.

Position Budgeting Features

• Automatically “roll” changes made to salary and benefit tables through the system.
• Maintain salaries, benefits and overtime based on full-time equivalencies (FTE).
• Support salary saving calculations when installed with Payroll.
• Assign salaries and benefits to multiple General Ledger and Job Ledger accounts within a single position assignment.
• Automatically maintain salary “step” increases.
• Maintain salaries as annual, monthly, bi-weekly, or hourly figures.
• Define benefits as a percentage of salary or a straight-dollar amount. Different benefits can be defined for regular and overtime pay.
• Adjust salary budgets up or down by a fixed percentage with “fudge factor” capability.
• Assignments are date-sensitive; i.e., next year’s structure may be reorganized without affecting the current year.
• Set salary and FTE limits at the job and/or position level.
• Budget unfilled positions.
• Integrated with General Ledger and Job Ledger; create monthly or annual budgets based on position assignments.
• Set up scenarios to adjust salaries by percentages and report “what if” information.
• Human Resources information is maintained for reporting purposes.